The photocopier contract is a mandatory state contract done by the Department of Administration (DOA).

Please visit the Vendornet copier contract, which is divided into sections, and use the following instructions to make a selection.

• Go to Pricing/Accessories/Machine Features, which is an Excel spreadsheet and select the volume band most appropriate for your needs or reach out to the contact person for the brand/s you are interested and have them provide a recommendation.
• Your choices are either lease or outright purchase.  There are two machines for each band. If at all possible, visit and talk to the dealer to see the machine in action and to ask questions. Ask for references of other University departments or State agencies using the equipment. Once the appropriate copier for your needs has been selected, do an external requisition to the contractor for that model. Allow approximately two – four weeks from the time the contractor receives the order until delivery is actually made. Always include the cost for maintenance on your requisition whether you choose lease or purchase.

For questions, please contact Purchasing Services.

Action	Definition	When to Use
Proof of Payment	A proof of payment is to verify if a check has been cashed. If the check has been cashed we will receive a copy of the check (front and back showing the endorsement). This process takes approximately one week.	Check never received Check stolen or lost Vendor never received check
Stop Payment Reissue	Is used if it has been over 30 days since check was sent out and vendor never received check. Or check was sent to foreign country with the wrong address.
Stop Payment	A stop payment is used for a check that will be going out of our office that should not be paid. This is something that is caught before the check goes out. For this, please contact Accounting: 21 N Park St., Suite 5301 Phone: (608) 262-9681	Product not received or incomplete

Use the Check Action Form

The State of Wisconsin has a mandatory cellular telephone contract with US Cellular. The ordering of all service requests and billing is done through DoIT.

DoIT information on cellular service (mobile)

If you are ordering upgrades to equipment or do not want one of the free telephones available for new service, please issue an External Requisition and forward through the regular channels to order this equipment.

If you are interested in obtaining a cellular phone to use when you are out of the country, please contact Caleb Hall for further information on what would be involved to obtain a waiver.

There are two options for vehicle rentals: using a fleet vehicle or using a vehicle rental contract via Concur. Leasing a vehicle means using a fleet vehicle.

Note: In order to be covered by the State’s Liability Protection while driving on university business, all prospective drivers must complete the appropriate driver authorization request form. Please visit the Driver Authorization page for more information.

Vehicle rental

The link below has information and links for deciding which type of vehicle is best to use for travel, as well as the links needed to rent a vehicle through fleet (UW, DOA, or State) or contract.

Using a vehicle during UW business travel

Leasing a vehicle

Contact the UW Fleet Manager for information on vehicle specifications and availability.

Contact information for UW–Madison Fleet