Form

Form used to add or remove authorization for the Journal Entry Tool (JET). Also allows for delegation of JET transfers for Internal Revenue Transfers and non-salary transfers.

Download JET Authorization Form (PDF)

 

Download Data View Authorization Form

Complete and submit the WISER Access Authorization form form if:

• There is a new user who needs access to WISER,
• A WISER logon needs to change, or
• A WISER user needs to be removed/deleted

Download WISER Access Authorization Form (PDF)

Use this form for checks to be stored and distributed outside of Accounts Payable

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Checks require a valid business reason for a department to request pick up. This handling exception requires written justification explaining the reason(s) for doing so, including the signature of the Divisional CFO authorizing the check custodian (see below) to pick up the checks. This agreement identifies the check custodian and alternate (hereafter “check custodian”) who will be responsible for the safe keeping of the checks until they are distributed. Checks will only be distributed to check custodians.

Download Check Custody Agreement-One Day Form (docx)

Use this form for checks to be stored and distributed outside of Accounts Payable                        

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Most check custody requests should be submitted on the Check Custody Agreement—One Day Form. This agreement identifies the check custodian and alternate (hereafter “check custodian”) who will be responsible for the safe keeping of the checks until they are distributed to payees, along with a date range. This handling exception requires written justification explaining the reason(s) for requesting the exception, including the signature of the Divisional CFO authorizing the check custodian to pick up the checks. Checks will only be distributed to check custodians. The standing agreement requires a countersignature from Business Services management before it is valid.

To obtain a copy of the Check Custody Agreement—Standing Form for submission, please email a request to acctg@bussvc.wisc.edu , with “Standing Check Custody Agreement” in the subject line and a justification for requesting a standing agreement in the body of the email.

 

This form is required when the check custodian releases a check to an intermediary custodian who will present a payee with a check (i.e. paying an entertainer at the time of a performance).

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Download Check Intermediary Form (pdf)

Instructions

The check custodian will complete the Payee Name and Check Number, sign,and date the form, then releasethe check to the intermediary custodian, who will immediately sign the form. The intermediary custodian will have the payee sign and date the form upon receipt of the check. The intermediary custodian will return the completed Check Intermediary Form to the check custodian, who will then return a copy of the form to Accounting Services when providing the completed Check Distribution Log.