Tasks to maintain each Custodian Fund vary based on fund type. The procedure for each fund details what is needed to open, maintain, and close the specific account/fund; who must complete certain tasks; and where completed forms should be routed.
Links below include webpages for each Custodian Fund type, where you can find information including common tasks, relevant links, forms, and other resources.
Administrative Accounts
To maintain an administrative bank account, follow 200.5 Administrative Bank Account for the main tasks. In addition, the following tasks may need to be completed at times:
Change the name of an administrative bank account
- Inform Cash Managment of the account name change via email to cstdnfnd@bussvc.wisc.edu
- Custodian Fund Agreement Form
- Update Bank Account Information
- US Bank Authorized Signature Form obtained from Cash Management and signed by the signer of the account.
Change US Bank SinglePoint access for a Custodian and/or Reconciler of an administrative bank account
Change Funds
To maintain a change fund, follow 200.6 – Change Fund Procedure for the main tasks. In addition, the following tasks may need to be completed at times: Change the custodian or reconciler of a change fund
Order more deposit tickets for a change fund
Order more plastic bank bags for a change fund
Add or change an armored car stop
Change US Bank SinglePoint access
Change funding string for a change fund
Contingent Checking Accounts
To maintain a contingent checking account, follow 200.3 – Contingent Checking Account Procedure for the main tasks. Use the following forms to maintain a contingent checking account:
In addition, the following tasks may need to be completed at times: Increase or decrease the authorized amount of a contingent checking account
- Custodian Fund Agreement Form
- Custodian Fund Accounting Form
- Custodian Fund Budget Form
- Justification for Changes to Custodian Funds
Increase or decrease the check limit on a contingent checking account
Add or remove a signer(s) on a contingent checking account
- MOU for Contingent Checking Account – Signers
- US Bank Authorized Signature Form obtained from Cash Management and signed by the signer of the account.
Order checks for a contingent checking account
Change a custodian for a contingent checking account
- Custodian Fund Agreement Form
- Custodian Fund Accounting Form
- MOU for Contingent Checking Account – Custodian
Change a reconciler for a contingent checking account
- MOU for Contingent Checking Account – Reconciler
- Bank Account Website Access Form (US Bank SinglePoint)
Change the name of a contingent checking account
- Custodian Fund Agreement Form
- US Bank Authorized Signature Form obtained from Cash Management and signed by the signer of the account.
- Check Order Form
Change the mailing address on the bank statement of a contingent checking account
Change US Bank SinglePoint access
Change funding string for a contingent checking account
Petty Cash
To maintain a petty cash fund, follow 200.7 – Petty Cash Procedure for the main tasks. In addition, the following tasks may need to be completed at times: Change the custodian of a petty cash fund
Change the reconciler of a petty cash fund
Change a funding string for a petty cash fund
Replenishable Checking Accounts
To maintain a replenishable checking account 200.1 – Replenishable Checking Account Procedure for the main tasks. Use the following forms to maintain a replenishable checking account:
- Bank Reconciliation Worksheet
- Check Register Worksheet
- Custodian Fund Agreement Form
- Research Participant Log
In addition, the following tasks may need to be completed at times: Increase or decrease the authorized amount of a replenishable checking account
- Custodian Fund Agreement Form
- Custodian Fund Accounting Form
- Custodian Fund Budget Form
- Justification for Changes to Custodian Funds
Increase or decrease the check limit on a replenishable checking account
Add or remove a signer(s) on a replenishable checking account
- MOU for Research Participant Studies – Signers
- US Bank Authorized Signature Form obtained from Cash Management and signed by the signer of the account.
Order checks for a replenishable checking account
Change a custodian for a replenishable checking account
- Custodian Fund Agreement Form
- Custodian Fund Accounting Form
- MOU for Research Participant Studies – Custodian
Change a reconciler for a replenishable checking account
- MOU for Research Participant Studies – Reconciler
- Bank Account Website Access Form (US Bank SinglePoint)
Change the name of a replenishable checking account
- Custodian Fund Agreement Form
- US Bank Authorized Signature Form obtained from Cash Management and signed by the signer of the account.
- Check Order Form
Change the mailing address on the bank statement of a replenishable checking account
Change US Bank SinglePoint access
Change funding string for a replenishable checking account
Temporary Funds
To maintain a temporary fund, follow 200.2 – Temporary Fund Procedure. Use the following forms to maintain a temporary fund:
Change a funding string for a Temporary Fund
Transaction Balance Accounts (TBAs)
To maintain a TBA account, follow 200.4 – Transaction Balance Account (TBA) Procedure for the main tasks. In addition, the following tasks may need to be completed at times:
Change the name of a TBA account
- Inform Cash Management of the account name change via email to cstdnfnd@bussvc.wisc.edu
- Custodian Fund Agreement Form
- US Bank Authorized Signature Form obtained from Cash Management and signed by the signer of the account.
Change US Bank SinglePoint access