Maintaining an Existing Custodian Fund

Administrative Accounts Change Funds Contingent Checking Accounts Petty Cash

Replenishable Checking Accounts Temporary Funds Transaction Balance Accounts(TBAs)

To maintain an administrative bank account, follow 200.5 Administrative Bank Account for the main tasks. In addition, the following tasks may need to be completed at times:

Change the name of an administrative bank account

• Inform Cash Managment of the account name change via email to cstdnfnd@bussvc.wisc.edu
• Custodian Fund Agreement Form
• Update Bank Account Information
• US Bank Authorized Signature Form obtained from Cash Management and signed by the signer of the account.

Change US Bank SinglePoint access for a Custodian and/or Reconciler of an administrative bank account

• Bank Account Website Access Form>

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To maintain a change fund, follow 200.6 – Change Fund Procedure for the main tasks. In addition, the following tasks may need to be completed at times: Change the custodian or reconciler of a change fund

• Custodian Fund Agreement Form
• Custodian Fund Accounting Form
• MOU for Change Funds

Order more deposit tickets for a change fund

• Bank Deposit Slip Order Form

Order more plastic bank bags for a change fund

• Plastic Bank Bag Order Form

Add or change an armored car stop

• Armored Car Service Change/Request

Change US Bank SinglePoint access

• Bank Account Website Access Form (US Bank SinglePoint)

Change funding string for a change fund

• Custodian Fund Accounting Form

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To maintain a contingent checking account, follow 200.3 – Contingent Checking Account Procedure for the main tasks. Use the following forms to maintain a contingent checking account:

• Bank Reconciliation Worksheet
• Check Register Worksheet
• Custodian Fund Accounting Form

In addition, the following tasks may need to be completed at times: Increase or decrease the authorized amount of a contingent checking account

• Custodian Fund Agreement Form
• Custodian Fund Accounting Form
• Custodian Fund Budget Form
• Justification for Changes to Custodian Funds

Increase or decrease the check limit on a contingent checking account

• Custodian Fund Budget Form
• Custodian Fund Accounting Form

Add or remove a signer(s) on a contingent checking account

• MOU for Contingent Checking Account – Signers
• US Bank Authorized Signature Form obtained from Cash Management and signed by the signer of the account.

Order checks for a contingent checking account

• Check Order Form

Change a custodian for a contingent checking account

• Custodian Fund Agreement Form
• Custodian Fund Accounting Form
• MOU for Contingent Checking Account – Custodian

Change a reconciler for a contingent checking account

• MOU for Contingent Checking Account – Reconciler
• Bank Account Website Access Form (US Bank SinglePoint)

Change the name of a contingent checking account

• Custodian Fund Agreement Form
• US Bank Authorized Signature Form obtained from Cash Management and signed by the signer of the account.
• Check Order Form

Change the mailing address on the bank statement of a contingent checking account

• Justification for Changes to Custodian Funds

Change US Bank SinglePoint access

• Bank Account Website Access Form (US Bank SinglePoint)

Change funding string for a contingent checking account

• Custodian Fund Accounting Form

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To maintain a petty cash fund, follow 200.7 – Petty Cash Procedure for the main tasks. In addition, the following tasks may need to be completed at times: Change the custodian of a petty cash fund

• Custodian Fund Agreement Form
• Custodian Fund Accounting Form
• MOU for Petty Cash

Change the reconciler of a petty cash fund

• MOU for Petty Cash

Change a funding string for a petty cash fund

• Custodian Fund Accounting Form

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To maintain a replenishable checking account 200.1 – Replenishable Checking Account Procedure for the main tasks. Use the following forms to maintain a replenishable checking account:

• Bank Reconciliation Worksheet
• Check Register Worksheet
• Custodian Fund Agreement Form
• Research Participant Log

In addition, the following tasks may need to be completed at times: Increase or decrease the authorized amount of a replenishable checking account

• Custodian Fund Agreement Form
• Custodian Fund Accounting Form
• Custodian Fund Budget Form
• Justification for Changes to Custodian Funds

Increase or decrease the check limit on a replenishable checking account

• Custodian Fund Budget Form
• Update Bank Account Information Form

Add or remove a signer(s) on a replenishable checking account

• MOU for Research Participant Studies – Signers
• US Bank Authorized Signature Form obtained from Cash Management and signed by the signer of the account.

Order checks for a replenishable checking account

• Check Order Form

Change a custodian for a replenishable checking account

• Custodian Fund Agreement Form
• Custodian Fund Accounting Form
• MOU for Research Participant Studies – Custodian

Change a reconciler for a replenishable checking account

• MOU for Research Participant Studies – Reconciler
• Bank Account Website Access Form (US Bank SinglePoint)

Change the name of a replenishable checking account

• Custodian Fund Agreement Form
• US Bank Authorized Signature Form obtained from Cash Management and signed by the signer of the account.
• Check Order Form

Change the mailing address on the bank statement of a replenishable checking account

• Justification for Changes to Custodian Funds

Change US Bank SinglePoint access

• Bank Account Website Access Form (US Bank SinglePoint)

Change funding string for a replenishable checking account

• Custodian Fund Accounting Form

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To maintain a temporary fund, follow 200.2 – Temporary Fund Procedure. Use the following forms to maintain a temporary fund:

• Research Participant Log

Change a funding string for a Temporary Fund

• Custodian Fund Accounting Form

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To maintain a TBA account, follow 200.4 – Transaction Balance Account (TBA) Procedure for the main tasks. In addition, the following tasks may need to be completed at times:

Change the name of a TBA account

• Inform Cash Management of the account name change via email to cstdnfnd@bussvc.wisc.edu
• Custodian Fund Agreement Form
• US Bank Authorized Signature Form obtained from Cash Management and signed by the signer of the account.

Change US Bank SinglePoint access

• Bank Account Website Access Form (US Bank SinglePoint)

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