Disbursements
3013.10 Purchasing Card Site Managers – Address Non-Compliance Procedure
Purchasing card site managers are responsible for reviewing purchasing card activity and identifying non-compliance.
3017.2 Determining Lodging Maximums Procedure
The University will pay or reimburse actual lodging costs, within the stated maximum rates for the location, when a business trip requires an overnight stay.
3017.1 Making Lodging Reservations Procedure
The University has contracts with various lodging providers in top travel destinations, including within Wisconsin. University contract rates, which provide opportunities for savings, are only offered within Concur or directly with Fox World Travel agents. Travelers and travel arrangers are encouraged to take advantage of the contract rates when available at the location of travel.
3014.1 My Corporate Card Application and Account Management Procedure
The UW-Madison My Corporate Card is an individual-liability VISA card issued by U.S. Bank to a UW-Madison employee for business-use only. The Card Program Office in the Division of Business Services administers the My Corporate Card Program.
3013.9 Purchasing Card Department Purchasing Card Application, Activation, and Registration
Purchasing Card Department Purchasing Card Application, Activation, and Registration Procedure # 300.9 Rev.: 0 Effective Date: May 8,2017 300.9 Purchasing Card Use For Gift Card Procedure (PDF) Related Policy: Purchasing Card Policy Functional Owner: Accounting …
3013.8 Purchasing Card How to Enroll in Real-Time Alerts
300.8 Purchasing Card How to Enroll in Real-Time Alerts Procedure # 3013 Rev.: 0 Effective Date: January 17, 2020 Download 3013.8 Purchasing Card How to Enroll in Real-Time Alerts (pdf) Related Policy: Purchasing Card Policy …
3013.7 Department Card Use and Account Management Procedure
Purchasing Card Supervisor Statement Approval Procedure
3013.6 Purchasing Card Site Manager Access Online Use Procedure
The UW-Madison Purchasing Card Program is designed to expedite the purchasing process and reduce the costs associated with processing low-dollar, best-judgment purchases. The site manager is the individual responsible for managing purchasing cards at the departmental or divisional level. This procedure provides the site manager with specific instructions on how to use U.S. Bank’s web-based transaction management tool, Access Online, to review account activity, perform cost allocations, and generate reporting.
3013.5 Purchasing Card Site Manager Review and Reconciliation Process Procedure
The UW-Madison Purchasing Card Program is designed to expedite the purchasing process and reduce the costs associated with processing low-dollar, best-judgment purchases. The site manager is the individual responsible for managing purchasing cards at the departmental or divisional level. This procedure provides the site manager with specific instructions on how to review and reconcile the purchasing cards assigned to him or her. The site manager must not make purchases with a purchasing card he or she manages.