Disbursements

3025.2 Cash Advance Approval Process and Reconciliation

How to approve and reconcile a cash advance. Spend Authorizations for Cash Advance requests are submitted via Workday Expenses. Cash Advance requests are approved by a Driver Worktag Manager and an Expense Advance Repayment Specialist. Employee travelers must fully reconcile Cash Advances within 30 days of the end of the trip.

3024.7 How to Process an Expense Report Not in Compliance with the University’s Accountable Plan Procedure

For reimbursable expenses to be considered non-taxable income, expenses must be submitted within the time frame of 90 days set forth in the University’s Accountable Plan. Expense Operations Leads have the authority to grant exceptions for employees to allow for expense reimbursement when the Accountable Plan requirements are not met by approving a Policy Exception Request Form completed by the expense claimant.

3024.5 How to Create, View, and Update External Committee Member Profiles in Workday

Procedure on the different ways non-employees AKA External Committee Members can be reimbursed for out-of-pocket travel and business expenses through Workday Expenses. Expense Data Entry Specialists request profiles for new External Committee Members and then create and submit expense reports on their behalf.  ECMs will receive a mailed check for payment unless the payment method is modified to wire transfer on the expense report.