September 2019 Spread the Word! This communication was distributed to the UW-Madison Purchasing Card Site Manager list. To ensure our users stay informed, please forward this email to your cardholders and other staff as appropriate. …
Disbursements
Department Purchasing Card Pre-Authorization Form
Department Purchasing Card Pre-Authorization Form – Purchasing Card related
Purchasing Card Non-Compliant Transaction Acknowledgement Form
Purchasing Card Non-Compliance Transaction Acknowledgement Form
Site Manager Agreement
Site Manager Agreement – the form to complete when adding a new site manager.
3025.2 How to Approve and Reconcile a Cash Advance (Approver/Auditor Procedures)
How to Approve and Reconcile a Cash Advance (Approver/Auditor Procedures)
3025.1 How to Obtain and Reconcile a Cash Advance (Traveler Procedures)
How to obtain and reconcile a cash advance (Traveler Procedures).
Purchasing Card Missing Receipt Form
Missing Receipt Form for purchases with a purchasing card (P-card).
3024.7 How to Process an Expense Report Not in Compliance with the University’s Accountable Plan Procedure
All expense reports must be submitted within 90 days. Divisional approving authorities can approve payments submitted after 90 days by attaching a signed approval form to the expense report. Upon approval, these expense reports are reviewed by Accounting Services and reported as taxable income to the recipient unless the documented circumstances surrounding the expense report made timely submission impossible.
3024.6 How to Update Approver and Auditor Roles in e-Reimbursement Procedure
Expense reports are routed for approval based on the department code used in the funding string(s). Division Coordinators request updates to the approval matrix as needed. The process of how to update roles in outlined in this procedure.
3024.5 How to Reimburse Non-Employees Procedure
Procedure on the different ways non-employees can be reimbursed for out-of-pocket travel expenses through e-Reimbursement. Expense reimbursements for non-employees must be created and submitted by Alternates. Non-employees are paid via paper check unless they are setup to receive a wire transfer.