Purchasing card site managers are responsible for reviewing purchasing card activity and identifying non-compliance.
The University will pay or reimburse actual lodging costs, within the stated maximum rates for the location, when a business trip requires an overnight stay. Actual costs for lodging are paid or reimbursed up to the specified lodging limits. Meals and incidentals are reimbursed on a per diem basis.
The University has contracts with various lodging providers in top travel destinations, including within Wisconsin. University contract rates, which provide opportunities for savings, are only offered within Concur or directly with Fox World Travel agents. Travelers and travel arrangers are encouraged to take advantage of the contract rates when available at the location of travel.
The UW–Madison My Corporate Card is an individual-liability VISA card issued by U.S. Bank to a UW–Madison employee for business use only. The Card Program Office in the Division of Business Services administers the My Corporate Card Program.
Procedure #3013.9; Rev.: 0 (Effective May 8, 2017) Related Policy: UW-3013 Purchasing Card Policy Functional Owner: Accounting Services, Division of Business Services Contact: Purchasing Card Program Administrator: (608) 262-3300, firstname.lastname@example.org Download 3013.9 Purchasing Card – …
How to enroll in real-time alerts for a UW–Madison purchasing card (P-Card). U.S. Bank will notify cardholders via text and/or e-mail when previously identified or suspicious activity has been detected on a Purchasing Card. Cardholders can easily confirm whether a transaction is valid or fraudulent, ensuring fewer unnecessary declines and prompt protection in the event of attempted fraud.
Department Card Use and Account Management Procedure
The UW–Madison Purchasing Card Program is designed to expedite the purchasing process and reduce the costs associated with processing low-dollar, best-judgment purchases. The site manager is the individual responsible for managing purchasing cards at the departmental or divisional level. This procedure provides the site manager with specific instructions on how to review and reconcile the purchasing cards assigned to him or her. The site manager must not make purchases with a purchasing card he or she manages.
The UW–Madison Purchasing Card Program is designed to expedite the purchasing process and reduce the costs associated with processing low-dollar, best-judgment purchases. The site manager is the individual responsible for managing purchasing cards at the departmental or divisional level. This procedure provides specific instructions on how to become a site manager.