The FAA is gradually reducing flight capacity by approximately 10% at several major U.S. airports due to staffing shortages. Travelers may experience delays, re-routings, or cancellations over the coming week. If travel disruptions cause added costs outside of your control, these are reimbursable with department/Driver Worktag Manager approval. Airlines are offering flexibility for flight changes and refunds during this time.
Carolyn Wolff
Workday Expenses Central Audit – Data Enhancements
The Workday Expenses Centralized Audit web page hosts new expense report processing statistics, including actual daily average and median Expense Partner processing times for approved reports, along with the potential maximum processing time. This is part of ongoing improvements as the Travel and Card team strives to expand work capacity and customer service following challenges over the last few months.
Division of Business Services works to address expense reimbursement delays
Business Services is taking action to address ongoing delays in processing expense reimbursements and P-card transactions, acknowledging the strain these delays have placed on students and employees.
Concur registration no longer available for new users
Concur self-registration is no longer available. Starting July 8, users will no longer need to register for Concur and will be granted access to the application based on their HR employment status. New users will not be able to access Concur until July 8. Other established users can book travel on their behalf during the interim.
Workday Resource Index
Workday — the new Universities of Wisconsin cloud-based software platform that brings together data about people, finances, and operations — will launch on July 7, 2025. This is a round-up of related resources you may find helpful.
Changes to tuition remission begin fall 2025
A new framework for RA, TA, PA, and LSA tuition remission begins this fall, as part of fiscal year 2026 (FY26). A web page is available detailing the upcoming changes. Virtual office hours are also available April 30 and May 17 to learn more and ask questions.
Guidance on travel cancellations
There has been an increase in University travel cancellations due to the current financial uncertainty. Please reference the UW TravelWIse website for guidance on cancelling upcoming travel.
UW–Madison Driver Authorization Process Updates
Effective February 17, 2025, UW–Madison will transition standard processing of Vehicle Use Agreements (VUA) to Universities of Wisconsin (UW) Shared Services. This transition includes process enhancements for obtaining out-of-state motor vehicle records for applicants. Of note: Most individuals will no longer be required to obtain out of state driver records.
Travel and Card Policy Updates – October 2024
As of October 1, 2024, several changes were made affecting travel policy and expense reimbursement/payment approval guidance. These changes stem from the August 2024 update to the UW–Madison Remote Work Policy.
Travel and Card Policy Updates – July 2024
The Travel and Card team is pleased to announce several modifications to existing policies: Air Travel (UW-3016), Vehicle Use/Rental (UW-3019), Expense Reimbursement (UW-3024), and Non-payable/Non-reimbursable Expenses (UW-3026). This post includes a summary of the changes and impacts.