The Workday Expenses Q&A series is an optional opportunity to learn tips and tricks, best practices, and frequent audit findings. There will also be time for attendees to ask their own questions of the team. Attendance is open to all UW employees who work with Workday Expenses. Each Q&A session is an hour long and sessions will be recorded.
Carolyn Wolff
Lea Erickson named controller for UW–Madison
Lea Erickson has been selected to serve as the controller for the University of Wisconsin–Madison. Erickson is currently the director of financial information management in the Division of Business Services, a role she has held for four years. Erickson transitioned into the controller position on April 5.
Ad hoc Financial Management Meeting scheduled to cover FY26 year-end accounting
Lea Erickson will lead a virtual ad hoc Financial Management Meeting (“FMM”) on April 9, 1 – 2 p.m. to cover fiscal year 2026 end dates and timelines. This special meeting is being held as campus prepares for the first fiscal year end after moving to Workday. All FMM list members who are involved in/impacted by year-end tasks and deadlines are encouraged to attend this meeting.
FAA Travel Advisory: Potential Flight Delays
The FAA is gradually reducing flight capacity by approximately 10% at several major U.S. airports due to staffing shortages. Travelers may experience delays, re-routings, or cancellations over the coming week. If travel disruptions cause added costs outside of your control, these are reimbursable with department/Driver Worktag Manager approval. Airlines are offering flexibility for flight changes and refunds during this time.
Workday Expenses Central Audit – Data Enhancements
The Workday Expenses Centralized Audit web page hosts new expense report processing statistics, including actual daily average and median Expense Partner processing times for approved reports, along with the potential maximum processing time. This is part of ongoing improvements as the Travel and Card team strives to expand work capacity and customer service following challenges over the last few months.
Division of Business Services works to address expense reimbursement delays
Business Services is taking action to address ongoing delays in processing expense reimbursements and P-card transactions, acknowledging the strain these delays have placed on students and employees.
Concur registration no longer available for new users
Concur self-registration is no longer available. Starting July 8, users will no longer need to register for Concur and will be granted access to the application based on their HR employment status. New users will not be able to access Concur until July 8. Other established users can book travel on their behalf during the interim.
Workday Resource Index
Workday — the new Universities of Wisconsin cloud-based software platform that brings together data about people, finances, and operations — will launch on July 7, 2025. This is a round-up of related resources you may find helpful.
Changes to tuition remission begin fall 2025
A new framework for RA, TA, PA, and LSA tuition remission begins this fall, as part of fiscal year 2026 (FY26). A web page is available detailing the upcoming changes. Virtual office hours are also available April 30 and May 17 to learn more and ask questions.
Guidance on travel cancellations
There has been an increase in University travel cancellations due to the current financial uncertainty. Please reference the UW TravelWIse website for guidance on cancelling upcoming travel.