There has been an increase in University travel cancellations due to the current financial uncertainty. Please reference the UW TravelWIse website for guidance on cancelling upcoming travel.
Carolyn Wolff
UW–Madison Driver Authorization Process Updates
Effective February 17, 2025, UW–Madison will transition standard processing of Vehicle Use Agreements (VUA) to Universities of Wisconsin (UW) Shared Services. This transition includes process enhancements for obtaining out-of-state motor vehicle records for applicants. Of note: Most individuals will no longer be required to obtain out of state driver records.
Travel and Card Policy Updates – October 2024
As of October 1, 2024, several changes were made affecting travel policy and expense reimbursement/payment approval guidance. These changes stem from the August 2024 update to the UW–Madison Remote Work Policy.
Travel and Card Policy Updates – July 2024
The Travel and Card team is pleased to announce several modifications to existing policies: Air Travel (UW-3016), Vehicle Use/Rental (UW-3019), Expense Reimbursement (UW-3024), and Non-payable/Non-reimbursable Expenses (UW-3026). This post includes a summary of the changes and impacts.
Travel agency transition to Fox World Travel is complete
The transition of individual travel services to Fox World Travel is live as of July 1, 2024. Any upcoming, previously booked reservations with Travel Incorporated were moved to Fox World Travel. All new reservations should be booked with Fox World Travel or in Concur.
Student Information System (SIS) Account Freeze
The Bursar’s Office is working on transitioning the accounting method in SIS from Cash to Accrual; this upgrade will require a freeze of processes that result in changes to the Student Financial Accounts. Student Accounts will be frozen end of day June 28 through July 5, 2024.
Updates on travel agency transition to Fox World Travel
On July 1, 2024, UW System Administration’s required contracted vendor for individual travel, Travel Incorporated, will be replaced by Fox World Travel. Divisional travel coordinators must complete several time-sensitive tasks to prepare for the transition.
Transition from Travel Incorporated to Fox World Travel
On July 1, 2024, travel bookings managed by the Universities of Wisconsin required contracted vendor, Travel Incorporated, will be transitioned to Fox World Travel. Learn more on the TravelWIse agency transition webpage, which includes transition-specific webinar registration.
Travel Policy Updates – Fall 2023
Various elements of UW–Madison travel policies and web content needed changing to match UW System policy and other important changes (i.e., vehicle contract changes). Noted changes are effective immediately.
Capital Equipment online Q&A sessions available starting October 2023
Question and answer sessions will review a specific Capital Equipment topic and provide an open forum for people to ask questions they might have. These optional sessions are open to all persons interested in understanding the Capital Equipment Policies and Procedures, including Department Property Administrators (DPAs), Primary Investigators, and Financial Specialists.