Workday — the new Universities of Wisconsin cloud-based software platform that brings together data about people, finances, and operations — will launch on July 7, 2025. This is a round-up of related resources you may find helpful.
News
Changes to tuition remission begin fall 2025
A new framework for RA, TA, PA, and LSA tuition remission begins this fall, as part of fiscal year 2026 (FY26). A web page is available detailing the upcoming changes. Virtual office hours are also available April 30 and May 17 to learn more and ask questions.
Guidance on travel cancellations
There has been an increase in University travel cancellations due to the current financial uncertainty. Please reference the UW TravelWIse website for guidance on cancelling upcoming travel.
UW–Madison Driver Authorization Process Updates
Effective February 17, 2025, UW–Madison will transition standard processing of Vehicle Use Agreements (VUA) to Universities of Wisconsin (UW) Shared Services. This transition includes process enhancements for obtaining out-of-state motor vehicle records for applicants. Of note: Most individuals will no longer be required to obtain out of state driver records.
Travel and Card Policy Updates – October 2024
As of October 1, 2024, several changes were made affecting travel policy and expense reimbursement/payment approval guidance. These changes stem from the August 2024 update to the UW–Madison Remote Work Policy.
Travel and Card Policy Updates – July 2024
The Travel and Card team is pleased to announce several modifications to existing policies: Air Travel (UW-3016), Vehicle Use/Rental (UW-3019), Expense Reimbursement (UW-3024), and Non-payable/Non-reimbursable Expenses (UW-3026). This post includes a summary of the changes and impacts.
Travel agency transition to Fox World Travel is complete
The transition of individual travel services to Fox World Travel is live as of July 1, 2024. Any upcoming, previously booked reservations with Travel Incorporated were moved to Fox World Travel. All new reservations should be booked with Fox World Travel or in Concur.
Student Information System (SIS) Account Freeze
The Bursar’s Office is working on transitioning the accounting method in SIS from Cash to Accrual; this upgrade will require a freeze of processes that result in changes to the Student Financial Accounts. Student Accounts will be frozen end of day June 28 through July 5, 2024.
Updates on travel agency transition to Fox World Travel
On July 1, 2024, UW System Administration’s required contracted vendor for individual travel, Travel Incorporated, will be replaced by Fox World Travel. Divisional travel coordinators must complete several time-sensitive tasks to prepare for the transition.
April 2024 Travel, Expense, and Card Policy Updates
The Travel and Card team is happy to announce updates and changes to the following policies: UW-3018 (Meals and Incidentals), UW-3022 (International Travel), UW-3024 (Expense Reimbursement), UW-3026 (Non-Payable/Non-Reimbursable Expenses), and UW-3075 (Official Functions and Expenses).